Enterprise rollout map
annual waste eliminated$100K+
01PMO
Central project tracking and portfolio visibility
02Inventory
Custom structure for equipment and supply control
03Maintenance
Logs, ownership, and status tracking for recurring work
04Training
Role-based enablement for teams running the system
185users deployed
25custom sheets
10dashboards
25%year over year completion lift
The challenge
Calgary Stampede had no centralized project management system, no reliable inventory tracking, and no maintenance logging structure. Teams relied on disconnected spreadsheets, which created waste, version-control problems, and stalled project visibility.
The solution
The implementation introduced a phased Smartsheet ecosystem: PMO architecture, custom inventory management, maintenance logs, role-based dashboards, and tailored training for a broad user group.
The outcome
- $100K+ in annual waste eliminated.
- 185 users deployed across multiple departments.
- 25% year over year improvement in project completion.
- 25 custom sheets, 10 role-based dashboards, and 50+ hours of tailored training.